Last Updated: July 31, 2025

This Privacy Policy describes how ImpactEd. collects, uses, and discloses your personal information exclusively for the purpose of in-person workshop registration and delivery through impact-ed.com (the "Site"). We are committed to a strict data privacy standard, especially for information related to students and minors.

1. Information We Collect

We collect personal information directly from school administrators, coaches, or athletic directors for the sole purpose of workshop registration and payment. We do not collect personal information directly from students.

Personal Information (Directly Provided by You):

• Contact Information: Name, email address, mailing address, and phone number of the registering coach or school administrator.
• Workshop Registration Data: Student Name(s) and School Name are collected exclusively for workshop participation and attendance purposes.
• Payment Information: Credit card numbers and billing address are collected to process payment for workshop registration fees. This information is processed securely by our payment gateway, WooPayments/Stripe. We do not store full credit card details on our servers.
• Communications: Information you provide when you contact us for support or send feedback.
• Form Submissions: Information you submit through website forms, such as email addresses for lead capture.

Usage Data (Automatically Collected):

• Device Information: IP address, browser type and version, operating system, and device type.
• Browse Information: Pages visited, time spent on pages, and referral URLs.
• Interaction Data: How you interact with our Site, including buttons clicked and forms submitted.

Cookies and Tracking Technologies:

We use cookies and similar tracking technologies to ensure the Site functions properly and to understand how our visitors interact with our content.

• Essential Cookies: Necessary for the Site to function (e.g., managing your shopping cart for registration).
• Analytics Cookies: Used to understand website traffic to improve our site's performance (e.g., Google Analytics).
• Advertising/Marketing Cookies: Used to track the performance of our marketing campaigns.

You can instruct your browser to refuse all cookies. However, this may affect the functionality of our website.

2. How We Use Your Information

We use the information we collect for the following limited purposes:

To Provide and Maintain Our Services:

• To process workshop registrations and payments through our website.
• To use student names and school names solely for the purpose of workshop attendance and logistical planning.
• To provide customer support and respond to your inquiries.

To Improve Our Services:

• To analyze website traffic and user behavior to enhance our website's performance.

For Communication:

• To send you transactional emails (e.g., payment confirmations, workshop details).
• To send you marketing communications if you have opted in. You can opt-out at any time.

For Security and Fraud Prevention:

• To protect the security of our Site and prevent fraudulent activity.

For Legal and Compliance Purposes:

• To comply with applicable laws and regulations.

3. How We Share Your Information

We do not sell or rent your personal information to third parties. We may share your information only in the following limited circumstances:

Service Providers: We engage trusted third-party companies to perform specific functions on our behalf. These include:

• Payment Processors: WooPayments/Stripe for securely processing credit card transactions.
• Hosting Providers: Your web hosting provider to host our website.
• Email Marketing Services: To manage and send communications to those who have opted in.
• Analytics Providers: Google Analytics to provide insights into website usage.

These providers are legally obligated to protect your personal information and are prohibited from using it for any purpose other than what is necessary to perform their services.

Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities.

4. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected.

• Workshop Registration Data: We retain this data as long as necessary to facilitate workshop delivery and for a reasonable period thereafter to comply with legal and administrative obligations.
• Payment Data: We retain order data for accounting and tax purposes as required by law.
• Marketing Data: Retained until you opt-out or unsubscribe.

5. Data Security

We implement robust security measures to protect your personal information from unauthorized access, alteration, or disclosure.

• SSL Encryption: Our Site uses SSL encryption to secure data transmission.
• Payment Gateway Security: All payment transactions are processed through a PCI-DSS compliant gateway.
• Limited Access: Access to personal data is strictly limited to authorized personnel who require it to perform their duties.

While we strive to use commercially acceptable means to protect your information, no method of transmission or storage is 100% secure.

6. Your Data Protection Rights

You have the right to access, rectify, or request the erasure of your personal information, subject to certain legal exceptions. To exercise any of these rights, please contact us using the information below.

7. Children's Privacy

Our Site is intended for use by adults (coaches and administrators) for the purpose of registering students for workshops. We do not knowingly collect personal information directly from children under 16 years of age. All student information, including student names, is provided by a parent, guardian, or authorized school representative. This information is collected and used strictly for the purpose of workshop registration and participation, with the utmost commitment to confidentiality and security.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.

9. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us by email: support@impact-ed.com